The idea of planning an event at the office may sound like a huge responsibility but if you are a good planner and an organizer you can get yourself through this. If your boss assigns you the task of hosting an event on behalf of your company you cannot complain about it. Take it up as a challenge and act like a professional event planner with the help of these few tips.
A rough idea
Talk to your superiors and get a rough idea about the objective of this event and the expected outcomes. The event would only be a success if you accomplish what your company expects from this particular event. After collecting enough information, start making a rough plan on where you plan to host it and whom you are going to invite. Always think of the nature of the event as well because that would help you to have a rough estimate of the budget.
Your final plan
After the number of guests and the dates are confirmed, think of a place to host your event. Decide whether it is going to be a conference venue in Melbourne or a larger hall according to the number of invitees. Just deciding a place would be enough because you may have to confirm whether the place you prefer is free on the dates. When selecting a place to hold the event you should also consider whether it is a convenient place for the guests to come. It should be of closer proximity because it would be easier for you to check on the arrangements.
Preparation of the place
As a host you have to keep a close eye on everything from the food you plan to offer to the conference venue. Hiring an event planner would be easier but if you have the responsibility on your own shoulder you have to act on your own to make the best out of the resources. Before the event visit the hall and check whether decorations and arrangements are done in order and keep the staff informed about the guest lists. Do everything that is possible to make your guests feel comfortable. If something does not go as it was pre planned the host will be held at fault. This could in turn tarnish the name of the company you represent. Therefore you should put in your maximum effort to make your event a success. Planning an event does not necessarily have to be done with the assistance of an event manager or an event planner. Even someone who is an amateur in this area could successfully organize an event. You only need to be committed and dedicated to your work because it is not merely a personal accomplishment. If your event becomes a success and everyone talks about it, it becomes an organizational achievement.